Undergraduate research scholarships

Introduction

Program description

FAQ

Application

Program description

  • Program name: IVADO funding program for undergraduate research internship
  • Program type: Scholarship
  • Strategic / priority domain: Data science, data-driven innovation.

Program goals

This program for undergraduates aims at:

  • Offering them the opportunity to learn about research.
  • Encouraging them to pursue graduate studies.
  • Allowing them to become familiar with the methods and domains promoted by IVADO.

Domains

This program supports internships concerning the issues described in the Apogée/CFREF grant (http://www.cfref-apogee.gc.ca/results-resultats/abstracts-resumes/competition_2/universite_de_montreal-eng.aspx ): data science in the broadest sense, including methodological research in data science (machine learning, operation research, statistics) and their applications in various fields (including health, transportation, logistics, resources and energy, information and trade).

 

Program description

  • Program name: IVADO funding program for undergraduate research internship
  • Program type: Scholarship
  • Strategic / priority domain: Data science, data-driven innovation.

Program goals

This program for undergraduates aims at:

  • Offering them the opportunity to learn about research.
  • Encouraging them to pursue graduate studies.
  • Allowing them to become familiar with the methods and domains promoted by IVADO.

Domains

This program supports internships concerning the issues described in the Apogée/CFREF grant (http://www.cfref-apogee.gc.ca/results-resultats/abstracts-resumes/competition_2/universite_de_montreal-eng.aspx ): data science in the broadest sense, including methodological research in data science (machine learning, operation research, statistics) and their applications in various fields (including health, transportation, logistics, resources and energy, information and trade).

Conditions of the internship

The internship must be conducted at full time, for a period of 6 to 16 weeks, normally between the winter and the fall session, according a schedule agreed beforehand between the student and the supervisor. The student and the supervisor will define together the different elements and objectives of the internship.

Each year, up to 50 scholarships are available, each of them worth up to $ 5,000. The amount awarded to the student will be in proportion to the duration of the internship (16 weeks to 100%. Because of the special calendar of the first competition, a period of 12 weeks will qualify for a 100% funding in 2017) . The supervisor is allowed to improve on the scholarship, but the student may not hold a similar scholarship for the same period. The funds will be transferred to the Office of Research of the university of the supervisor, and the university will pay the student according to its own rules.

The scholarship must be used within 6 month of award (exceptional circumstances that could lead to delays must be raised to the attention of IVADO as quickly as possible if the student still wants to hold his scholarship).

At the end of the internship, the student must provide IVADO with a brief report on his/her activities. This report could be made public to illustrate the activities funded by IVADO. The supervisor will also provide IVADO with a brief report on the activities of his or her students.

Being eligible and holding the award

The student:

  • Must be enrolled in an undergraduate program at HEC Montréal, Polytechnique Montréal or Université de Montréal. Students may also be enrolled in the University of Alberta or McGill University.
  • Must have a minimum average grade of B + (or equivalent).
  • Must have completed at least 24 credits.

The supervisor:

  • Must be a faculty member either
    • at HEC Montréal, Polytechnique Montréal or Université de Montréal, or
    • at the University of Alberta or McGill University and a member of one of IVADO’s research groups (MILA, CIRRELT, GERAD CERC Science data).
  • Commits to properly supervise his or her students.
  • Ensures that his or her students will have access to resources to do their internship (access to premises, computers, data …).
  • Can not present more than three applications for interns for the same year.

Application process and elements

Instruction for submitting an application are available under the “Application” tab.

Elements of the application:

  • Name, contact information and curriculum of the student
  • Student’s c.v. (2 pages max.)
  • Name, contact information and affiliation of the supervisor.
  • Scientific and technological description of the proposed internship objectives, methodology and anticipated results, highlighting the added value for the student (1 page max.)
  • Scheduled dates and location of the internship.
  • Grade transcript of previous sessions.

Evaluation process

Proposals will go through an administrative screening to check for program requirements  (incomplete, too long …). Only applications meeting the requirements will be forwarded to the evaluation committee.

The evaluation committee will be composed of two professors (both familiar with the areas of research and not presenting applications this year) and, as observer, IVADO’s director of scientific programs. Depending of the number of applications, the committee could enlist the help of other researchers (professors or postdoctoral fellows).

The evaluation committee will first validate the scientific correspondence of the internship project with areas fostered by IVADO.  All applications that are fitting will be sorted according to, on equal parts, the student and the proposed internship:

  1. Student evaluation  will be based primarily on his grades, and academic and professional development, including the factors that promote diversity in the IVADO community.
  2. Quality evaluation of the proposed training will be based primarily on the quality of the research project in which the student will engage, but also on opportunities for training and introduction to research, susceptibility to encourage the applicant to continue in graduate studies and consistency between the internship project and the candidate’s profile.

Scholarships will be awarded following the ranking established.

Calendar

Starting in 2018, the calendar will be as follows:

  • Announcement: mid-January.
  • Application deadline: February 19.
  • Expected application notification date: March 19.

General remarks

Contacts

  • Any questions concerning the funding program can be addressed to:  programmes-excellence@ivado.ca.
  • Please also consult the FAQ section in this page.

FAQ

  • What is the equivalent of a B +?
    • HEC Montreal: 3.3 / 4.3
    • Polytechnique Montreal: 3.0 / 4
    • University of Montreal: 3.3 / 4.3
  • How long should the internship be?
    • This year (2017) the internship should be between 6 and 12 weeks. The scholarship will be 5000$ for 12 weeks, adjusted proportionally for shorter periods.
  • What happens if my submission file does not meet the required length?
    • Your submission will be automatically disqualified.
  • What date should I have an answer about the scholarship?
    • You will have a response by 19 March (see “Program description” tab for details)
  • I am not registered for the summer session, but I am still an undergraduate student. Can I get an IVADO scholarship?
    • Yes. It is not mandatory to be registered in the session in which the internship takes place.
  • Can my internship be credited?
    • Yes, insofar as the activity credited is in line with the spirit of the IVADO program, especially the initiation to research aspect.
  • Can I be enrolled in a course and an internship with IVADO during the same period?
    • Yes, as long as the internship supervisor accepts it, and that there is a clear agreement on working hours. The number of internship hours per week, however, must add up to full time.
  • I am a student with a student visa. Can I get an IVADO scholarship?
    • Yes, as long as your CAQ and study permit remains valid for the duration of the internship. For more information about the need to be enrolled in the Bachelor program, please contact your university.
  • I just finished my program in the winter, can I get an IVADO scholarship?
    • Depending on the institution where you will do your internship, it can be accepted. Please contact your university.
  • Can the IVADO scholarship be combined with the NSERC one (USRA)?
    • No.

Other questions? Please submit them to programmes-excellence@ivado.ca

The elements of the application are:

  • this form, filled;
  • the student’s CV (2 pages max.);
  • the internship description (scientific and technological description of the proposed internship objectives, methodology and anticipated results, highlighting the added value for the student – 1 page max.);
  • the grade transcript.

The application must be sent to programmes-excellence@ivado.ca, CCed to the supervisor as a single pdf file.