Postdoctoral Scholarships

Postdoctoral Scholarships Program

Introduction

Program description

FAQ

Application

Program description

  • Program Name:  IVADO funding program for postdoctoral scholarships
  • Program Type: Postdoctoral scholarships and support to postdoctoral activities
  • Type of research: fundamental or partnership
  • Strategic / priority domain: Data science, data-driven innovation.

Program goals

The goals of the postdoctoral scholarship program are to:

  • train future researchers and professors and, more generally, future players in the field of data science, mainly in IVADO members’ areas of excellence: operations research, machine learning, decision sciences.
  • promote mobility, attraction and retention of young researchers.
  • for grants in partnership: encourage the development of advanced collaborative/applied research.

Domains

The IVADO funding program for postdoctoral scholarships supports research concerning the issues described in the Apogée/CFREF grant

http://www.cfref-apogee.gc.ca/results-resultats/abstracts-resumes/competition_2/universite_de_montreal-eng.aspx: data science in the broadest sense, including methodological research in data science (machine learning, operation research, statistics) and their applications in various fields (including health, transportation, logistics, energy, business and finance).

Deadlines

Winter 2017 competition:

  • Application deadline: November 15, 2017
  • Expected application notification date: December 15, 2017
  • Official acceptance from the candidate before January 8th, 2018
  • Funding start date: between December 15, 2017 and April 31, 2018

Summer 2018 competition

  • Application deadline: May 1st, 2018
  • Expected application notification date: June 1st, 2018
  • Official acceptance from the candidate before July 1st, 2018
  • Funding start date: between June 1st, 2018 and October 31, 2018

Program description

  • Program Name:  IVADO funding program for postdoctoral scholarships
  • Program Type: Postdoctoral scholarships and support to postdoctoral activities
  • Type of research: fundamental or partnership
  • Strategic / priority domain: Data science, data-driven innovation.

Program goals

The goals of the postdoctoral scholarship program are to:

  • train future researchers and professors and, more generally, future players in the field of data science, mainly in IVADO members’ areas of excellence: operations research, machine learning, decision sciences.
  • promote mobility, attraction and retention of young researchers.
  • for grants in partnership: encourage the development of advanced collaborative/applied research.

Domains

The IVADO funding program for postdoctoral scholarships supports research concerning the issues described in the Apogée/CFREF grant

http://www.cfref-apogee.gc.ca/results-resultats/abstracts-resumes/competition_2/universite_de_montreal-eng.aspx: data science in the broadest sense, including methodological research in data science (machine learning, operation research, statistics) and their applications in various fields (including health, transportation, logistics, energy, business and finance).

Deadlines

Winter 2017 competition:

  • Application deadline: November 15, 2017
  • Expected application notification date: December 15, 2017
  • Official acceptance from the candidate before January 8th, 2018
  • Funding start date: between December 15, 2017 and April 31, 2018

Summer 2018 competition

  • Application deadline: May 1st, 2018
  • Expected application notification date: June 1st, 2018
  • Official acceptance from the candidate before July 1st, 2018
  • Funding start date: between June 1st, 2018 and October 31, 2018

Types and amounts of postdoctoral scholarships

There will be three types of scholarship:

  • Regular scholarships are 70k$/year (including social benefits/taxes), for up to two years, fully funded by IVADO.
  • Partnership scholarships are 70k$/year (including social benefits/taxes), for up to two years, half funded by IVADO and half by a partner.
  • Fellow scholarships are 90k$/year (including social benefits/taxes), for up to three years fully funded by IVADO. In addition, fellow postdocs will have access to up to 10k$ for relocation costs, and up to 15k$ per year for funding their research activities. Candidates must explicitly request to be considered for this type of scholarship. If they are not selected as fellows, the evaluation committee might recommend a regular or partnership scholarship.

For the Winter 2017 competition, two fellow scholarships will be granted; up to five equivalents of regular scholarships will be granted (one regular scholarship amounting to two partnership ones).

Additional research grant for fellows

Fellow postdoctoral researchers will have access to research funds. They will be required to write a short proposal describing their needs and the required budget. The postdoctoral researcher can apply to this program multiple times until the limit of 15k$/year is reached.

The funds will be transferred to the Research Office of the university of the supervisor, and, depending of their rules, the funds might be managed by the postdoctoral researcher him/herself or by his/her supervisor. The postdoctoral researcher will have to provide a financial report.

Allocation duration

For two years maximum, three for Fellows. Funding for the scholarship will be automatically unlocked for the second year at the request of the supervisor and subject to production of a report. Postdoc researchers might apply again to this program at the end of their first funding.

Eligibility, evaluation and funding

Eligibility

For the postdoctoral candidate:

  • Having received his first doctorate for less than five years at the time of application or anticipate to get it by the date of the announcement of results;
    • IVADO will be flexible for the candidates justifying career interruptions and special circumstances.

For the professor submitting the application (supervisor):

  • Being a professor from one of the institutions of Campus Montréal: HEC Montréal, Polytechnique Montréal or Université de Montréal.
  • Professors from the University of Alberta and University McGill can also be supervisors, provided that they are also members of one of IVADO’s research groups (MILA, CIRRELT, GERAD, CERC data science, CRM, Tech3Lab).
  • Should not be the director or co-director of the candidate as a PhD student.

Activities planned for the duration of the scholarship

  • activities must be aligned with the goals of IVADO and Apogée/CFREF.

Assessment Criteria

  1. Project quality (50%)
    1. Originality, anticipated impacts
    2. Relevance to the goals and domains of IVADO and Apogée/CFREF
    3. Feasibility, relevance of the host laboratory and supervisor
  2. Candidate’s record (40%)
    1. Research contributions
    2. Quality of the PhD thesis and academic excellence
    3. Depth and breadth of experience (multidisciplinary, professional experience, extra-curricular activities, etc.)
    4. Adequacy of experience with the proposed project
  3. Suitability of the project within the overall framework of IVADO and Apogée/CFREF (10%)
    1. Promoting multidisciplinary collaboration
    2. Diversity

Application

For the scientific evaluation, the following information will be required:

  • Choice between
    • Regular application (default choice)
    • Partnership application
    • Fellow application
  • Name and confirmation letter of the partner if the candidate and the supervisor explicitly want a partnership scholarship.
  • Detailed CV of the candidate.
  • Expected start date.
  • A maximum of three support letters including at least one from the supervisor and one from the PhD advisor.
  • Research project, co-written with the supervisor (1 p. max).
  • A paragraph with a popularized description of the research project. This text could be made public by IVADO.

For eligibility assessment, the following information will be required:

  • Degree or expected date of defense with the names of the (co-)supervisors

The application is presented by the supervisor. Each supervisor cannot present more than 3 candidates.

Evaluation Process

Proposals will go through an administrative screening to check for program requirements (incomplete, too long, ineligible supervisor or candidate, etc.). Only applications meeting the requirements will be forwarded to the evaluation committee.

The evaluation committee will consist of faculty from Campus Montreal, knowledgeable about areas of excellence of IVADO, and who present no candidate. Due to the small size of the community in some domains, it might be difficult to find relevant reviewers who present no candidates. In such situation, a reviewer might be enrolled despite presenting a candidate, or an external reviewer will be enrolled. The committee will ensure by all traditional means that this reviewer will not be in position to influence the ranking of his own application.

Based on the evaluation criteria, the evaluation committee will conduct a ranking for the candidates asking for the fellow scholarship, and award them if they judge they reach the required level of excellence. Candidates who have not been awarded a fellow scholarship, will then be ranked with all the other applicants. The committee will recommend for each candidate either:

  • Regular funding
  • Partnership funding
  • No funding

The choice of partnership funding will be based primarily on the ranking (excellence of the assessment criteria) and secondly on the potential for applied research.

The applicant then has one month to formally accept the funding. At his official acceptance, the candidate has the opportunity to change the start date, which must take place no later than six months after the announcement of results.

For candidates who have been awarded a partnership scholarship without asking for it in their application, the time to accept will be extended to 6 months to give the opportunity to find a suitable partner. IVADO will provide some support and guidance.

Choice in the application form Possible decision Acceptance Start
Regular Regular One month Six months
Partnership Six months Six months
Rejection n/a n/a
Partnership Partnership One month Six months
Rejection n/a n/a
Fellow Fellow One month Six months
Regular One month Six months
Partnership Six months Six months
Rejection n/a n/a

Funding conditions

The funds (scholarships and potential relocation repayments) will be transferred to the Research Office of the university of the supervisor, and the university will pay the postdoctoral researcher according to its own rules. If research projects require an ethical certificate, funding may be withheld until obtaining it. Some projects, especially in partnership, might require a specific intellectual property agreement.

The funding may be reduced, withheld, delayed or canceled in the following cases:

  • The postdoctoral researcher accepts another paid position
  • The postdoctoral researcher radically changes the subject
  • The postdoctoral researcher does not focus on the research project that has been presented in the application

An ad hoc committee will be established by IVADO to study the situation and offer solutions.

Commitments

  • The postdoctoral researcher agrees to be physically present at his supervisor’s university, or share his time if in a partnership situation.
  • The postdoctoral researcher intends to reasonably attend and participate in community/IVADO activities, including for example:
    • presentations on their own research
    • training or knowledge dissemination activities
    • counseling
    • support on various activities normally part of a research career (mentoring, participation in reviews, co-organizing events, etc.)
    • supervision of students, interns, etc.
  • The postdoctoral researcher recognizes that he/she is part of an academic community, to which he/she will contribute.
  • The postdoctoral researcher will be subject to the policy of the three organizations on free access to publications (http://www.science.gc.ca/eic/site/063.nsf/fra/h_F6765465.html).They are encouraged to publish as much of their research productions (publications, recording oral presentations, source code, databases, etc.) in compliance with the rules of intellectual property that apply in their specific case.
  • The support of IVADO and Apogée/CFREF must be acknowledged in the dissemination of research results and more generally in the various activities that the postdoctoral researcher will participate in.

The supervisor commits to:

  • Providing a work environment that suits the completion of the project
  • Supervising the postdoctoral researcher.

Final report

At the end of the funding, the supervisor and postdoc must submit a final report including:

  • project review;
  • list of publications;
  • list of participations in events;
  • list of participation in community/IVADO activities;
  • For each research grant granted;
    • Financial report;
  • For partnership scholarships:
    • explicit section of report on partnership;
    • approval of the report by the partner.

The supervisor cannot apply to other funding opportunities from IVADO as long as this report is due.

Guidelines

Generally, the Tri-Agency Financial Administration Guide (http://www.nserc-crsng.gc.ca/professors-professeurs/financialadminguide-guideadminfinancier/index_eng.asp) and the rules of the Apogée/CFREF program (http://www.cfref-apogee.gc.ca/program-programme/admin_guide-guide_administration-eng.aspx) will serve as guides for the program.

Contacts

  • Any questions concerning the funding program can be addressed to:  programmes-excellence@ivado.ca.
  • Please also consult the FAQ section in this page.

FAQ

Questions? Please submit them to programmes-excellence@ivado.ca

The elements of the application are:

  • This form, filled.
  • CV of the candidate.
  • CV of the supervisor and of a potential co-supervisor.
  • Description of the project (max. one page).
  • A maximum of three support letters including at least one from the supervisor and one from the PhD advisor.
  • Confirmation letter from the partner (if applicable)

The application must be sent to programmes-excellence@ivado.ca, CCed to the supervisor, preferably as a single pdf file.