As part of its R3AI initiative, IVADO is proud to offer the Visiting Scholar Program, designed to attract outstanding researchers from around the world to collaborate with our research community in Quebec. This program is rooted in IVADO’s vision of developing a new generation of artificial intelligence (AI) — one that is robust, reasoning-based, and responsible — and supporting its adoption across diverse fields. 

The program invites professors at all career stages — from early-career researchers to seasoned academics — to engage with IVADO’s scientific initiatives and participate actively in our Thematic Semesters, Regroupements, and other research programs. 

It enhances academic collaboration, enriches educational offerings, and gives IVADO faculty and students access to diverse and renowned expertise across disciplines. Scholars selected through this program will be deeply involved in IVADO’s ongoing research efforts and contribute to our interdisciplinary and collaborative ecosystem. 

 

Program Details

Duration

Visiting Scholars will join the IVADO community for stays of 1 to 4 months (under 120 days). 

Financial Support

A monthly financial support of $4,200 CAD will be provided to help cover accommodation and living expenses. In addition, IVADO will cover the cost of a round-trip economy-class flight to Montreal. 

Eligibility 

The program is open to active professors affiliated with academic or research institutions, with research interests relevant to AI and its adoption, use, or development, especially in connection with IVADO’s Thematic Semesters or Regroupements. 

Application Process 

To apply or nominate someone, please submit the following documents:

  1. Cover letter from the applicant describing:     
  • The scientific rationale for the visit
  • Proposed collaborations
  • Anticipated contributions to the IVADO community
  • Preferred residency dates
  1. Current curriculum vitae (CV) highlighting significant contributions and relevant research
  2. Letter of support from:
  • The inviting Professor (in the case of nominations), or ○
  •  An IVADO-affiliated Researcher or Regroupement (in the case of individual applications)

Application Timeline 

Applications are accepted on a rolling basis. However, to allow sufficient time for coordination and immigration processing, we recommend submitting applications at least 6 to 8 months prior to the proposed start date. 

Expectations for Visiting Scholars 

During their stay, Visiting Scholars are expected to:

  • Deliver lectures or seminars open to IVADO students and faculty 
  • Engage in collaborative research with local faculty, researchers, or Regroupements Members
  • Meet with graduate students to mentor and exchange ideas
  • Participate in Thematic Semester workshops or events, such as:
    • Contributing to organizing committees 
    • Presenting research
    • Attending or supporting summer schools or training sessions
  • Actively contribute to the academic life of the IVADO community  

Responsibilities of the Inviting Professor 

Prior to the Visiting Scholar’s stay, the Inviting Professor is expected to:

  • Coordinate with their institution/department/center regarding hosting arrangements (workspace, access card, network access, infrastructure, etc.).
      • If the host institution is unable to provide adequate space or encounters constraints, IVADO may assist in finding a workspace.
  • Inform the IVADO scientific and student community about activities involving the visiting scholar (e.g., seminars, talks, workshops). 

Acknowledgment

Visitors and inviting hosts are required to acknowledge IVADO in any publications or presentations resulting from their visit, including work initiated prior to or completed after their stay. 

Please use the statement: 

“This work was done [in part] while the author was visiting IVADO.” 

Visa & Work Permit Information 

Please note that candidates wishing to apply to our Visiting Scholars Program are responsible for managing their own visa and work permit processes. While IVADO will provide supporting invitation letters upon acceptance, individuals must obtain their required visas and work permits independently. We encourage early preparation. 

Visits under 120 days

Eligible for short-term work permit exemption (under Canadian public policy). Visitors are responsible for ensuring they: 

  • Have not used this exemption in the last 12 months
  • Gather the required documentation (provided by IVADO and their home institution)
  •  Obtain an Electronic Travel Authorization (eTA) if flying to Canada
  • Request a visitor record at the border indicating: “Short-Term (120 days) Work Permit Exemption – Public Policy” 

If a visa is required, visitors must apply online for a visitor visa before traveling.

Traveling with family members?
They must follow the same entry process based on nationality. 

Commitment to Inclusion 

IVADO is committed to fostering a research environment that values equity, diversity, and inclusion. We strongly encourage applications from scholars of all backgrounds, disciplines, identities, and perspectives. We actively seek to remove systemic and individual barriers to participation in our programs. 

Submission 

Applications should be sent by email to conferences@ivado.ca with the subject line ‘Visiting Scholar Program Application 

Contact 

For questions related to the program or an application, please contact: conferences@ivado.ca